Privacy

Information you choose to share

Volunteer-interest and workshop-suggestion submissions are stored in Tipton Theatre’s Airtable intake records so staff can review and follow up. Brevo processes newsletter membership, confirmation emails, campaigns, and unsubscribe requests. Volunteer forms may include contact details, selected interests, availability, and optional notes. Workshop suggestions may include the idea, intended audience, timing, and the submitter’s interest in helping. Contact links open your email service. Ticketing, registration, and donation providers maintain their own privacy terms.

Embedded maps

Event pages may include a map provided by Google Maps. Google Maps receives technical connection information only when an Event map approaches the visitor's screen and begins loading. The venue address and directions link remain available when the interactive map is unavailable.

Website analytics

Tipton Theatre uses Google Analytics 4 to understand general website traffic, how visitors find the site, and whether important actions such as starting checkout or successfully submitting an interest form are working. Our configuration does not send names, email addresses, phone numbers, form responses, payment values, transaction identifiers, Airtable identifiers, or Sanity identifiers. Google Analytics data is retained for 14 months, and advertising personalization and Google Signals are disabled.

Tipton Theatre uses Vercel Speed Insights on eligible public pages to understand page-performance measures such as Core Web Vitals. Vercel receives the page route and URL, browser, device and network categories, country, and performance measurements. Its Speed Insights data is not tied to an individual visitor or IP address.

Tipton Theatre also uses Contentsquare on selected public discovery and ticket-journey pages to understand aggregate clicks, scrolling, navigation, heatmaps, and session replays. Contentsquare does not run on forms, donations, sponsorship, education, Get Involved, thank-you, Studio, preview, Coming Soon, parental media-release, or API pages. We do not send it identities, form responses, payment information, Zeffy information, or custom visitor data. Sensitive form and embedded-checkout areas are masked.

For visitors in most regions, basic website analytics and experience insights start without a first-visit prompt. Visitors in the European Economic Area, United Kingdom, Switzerland, and locations whose country cannot be determined must enable them here before they start. Tipton Theatre uses Vercel’s country header only on the server to select that initial behavior; the country signal is not sent by Tipton Theatre to either provider.

Global Privacy Control and Do Not Track disable these tools everywhere. Analytics is not used in Sanity Studio, draft preview, Coming Soon, Direct for Tipton Theatre, parental media-release, API, local-development, or Vercel working-preview areas. Google Analytics and Contentsquare are used only on the public tiptontheatre.org host; requests to www.tiptontheatre.org redirect there first.

Meta advertising tracking and advertising personalization are not active on this website. Contentsquare surveys and visitor-written feedback tools are also disabled.

Parent and guardian media releases

The parent or legal guardian media-release form records a participant’s name, the guardian’s name, relationship, email, optional phone number, season, permission choices, typed electronic signature, and confirmation timestamps. It does not collect the child’s birth date, address, email, phone, school, photograph, or signature.

Staff track each release in a restricted Airtable base. After the guardian confirms through a one-time email link, an exact signed PDF is stored in a restricted Google Shared Drive. A granted choice is reviewed by designated staff before it becomes Active; a refusal is treated immediately as Do Not Use. Brevo sends the confirmation and receipt as transactional messages and does not add the guardian to a newsletter. Access is limited to designated Tipton Theatre personnel.

A guardian may withdraw permission for future media use by emailing admin@tiptontheatre.org. Tipton Theatre will stop new uses and remove media it controls when practical, but cannot recall material already printed, distributed, cached, or reposted by third parties. Release and withdrawal records are retained while covered media remains in use and reviewed under the organization’s record-retention procedures.

Audition applications

When audition applications are available, adults may apply for themselves and a parent or legal guardian may apply for a participant under 18. Applications include the participant’s name and age in years, contact details, audition interests, experience, availability, production-specific answers, and any submitted headshot or résumé. A guardian provides the contact details for a minor. We do not request a birth date or enroll audition applicants in the newsletter.

Application records and appointment reservations are stored in a private database provided by Turso. Designated production staff review application information in a restricted production-specific Airtable base. Uploaded materials and application PDFs are stored in restricted Google Drive folders. Brevo sends transactional verification, access, appointment, and reminder emails. Audition and staff portal pages do not use website analytics or session replay.

Audition headshots are for casting review, not permission for public promotion. A complete or confirmed audition application is scheduled for deletion 12 calendar months after the complete submission was received. Started applications that are not completed, completed applications that are not confirmed, and withdrawn applications are scheduled for earlier deletion under the theatre’s retention procedure. A documented legal, insurance, or safeguarding hold may pause deletion for review.

Deletion removes the live application from Tipton Theatre’s Turso database, its private Google Drive files, and its Airtable mirror. Providers may retain deleted material temporarily in trash, security backups, or disaster-recovery systems under their own retention terms; Tipton Theatre cannot promise that every provider backup disappears at the exact scheduled time. Contact hello@tiptontheatre.org with access, correction, withdrawal, or retention questions.

Production leadership introductions

When the Direct for Tipton Theatre form is available, adults may share their name, email, directing or assistant-directing interests, directing and theatre experience, experience leading a group, production interests, availability, and optional contact information. They may also provide an HTTPS portfolio link and one optional PDF résumé. The form does not request a birth date, headshot, references, background-check information, or newsletter enrollment.

Designated staff review introductions and follow-up notes in a private Airtable base. An optional résumé is stored separately in a restricted Google Drive folder. A limited Turso record tracks only opaque provider identifiers, processing state, and cleanup deadlines; it does not duplicate the person’s profile or résumé. Brevo sends the acknowledgment and staff notification as transactional messages.

A completed production leadership introduction is scheduled for deletion 24 calendar months after it is received. Staff notes and status changes do not extend that deadline. An abandoned partial submission is scheduled for cleanup after 24 hours. Coordinated cleanup removes the Airtable introduction, its staff notes, the exact résumé when one exists, and the related operational record. Manually deleting only an Airtable row does not complete this process.

Deletion removes material from Tipton Theatre’s live systems after the providers confirm the targeted records are no longer available through their normal interfaces. Provider trash, security backups, disaster-recovery systems, and transactional email logs may persist under the providers’ own retention terms. Contact hello@tiptontheatre.org to request early removal or ask a privacy question.

Newsletter choices

Newsletter signup requires confirmation by email before an address joins the list. The volunteer and workshop forms require separate permission for staff follow-up and agreement to receive the Tipton Theatre newsletter. An intake is saved before the confirmation email is requested; Brevo remains the authoritative record for active subscriptions and unsubscribes. You may unsubscribe at any time using the link in each newsletter. Questions may be sent to hello@tiptontheatre.org.